I Factored My Entire Day Into AI

I woke up this morning and ran my daily review with the first few touches on my keyboard.It pulled my tasks from Things, checked my calendar, triaged my inbox, scanned the Idea Factory for anything uncaptured from yesterday. Wrote the whole thing to a dashboard I built. I made my coffee, came back to a list of my priorities for that day.

From there I sat and did an hour of writing, and when I came back to work after life admin - it was full walking pad, 3 monitors, voice dictation and AI-assisted workflow mode.

Do I sound like a wanker? Yes! More than normal? Unsure.

But I can’t believe how much how I work has changed in the past 6 months, mostly due to AI. Which is weird, as AI hasn’t changed loads in that time - ChatGPT, Claude etc look the same. It’s more that I embraced Agentic AI, and then every time I did some work asked ‘What would the AI-augmented version of this be?’ Weirdly, it’s meant me doing more - I get AI to help me get to 60-70%, and then I edit, add, chip away at ship the rest.

I have a vault of over 1000 ideas. Everyone captured from a book, from a book, a podcast, a client call, a thought on a walk — goes into a system. AI doesn’t just store it. It searches the entire vault by meaning, finds connections I’d never have made, and writes them up. Now thoughts I had three months ago are linking to things I thought about yesterday. When I want to create content, I speak the idea. I have custom skills for every content type — stories, carousels, Substacks — each trained on my voice, my audience, my positioning. Different skills for different brands. The AI doesn’t writes like me (but I still write a different draft from scratch, I just like having ideas to start from)

The thing is, none of this is about the tools - every role I have is a composite of workflows - they’re dozens of small sequences like capture an idea, connect it to my thinking, make it into content, schedule it, review it’s performance, prep for a meeting, process transcripts, plan the next week. Most coaches could have this, but they haven’t atomised their work in this way. They open ChatGPT, ask for a caption and think they’re ‘using AI’. It’s like buying an F1 car to drive to Tesco.

The bottleneck in 2026 isn’t the model, it’s the human - it’s your ability to recognise where AI can help, articulate the need and validate the output. You might interact with AI 30x per day, when it could help you 10,000 times, if you used it to work when you weren’t, or while you did other things. The gap is that we’re too slow to type and too uncreative to see the opportunities.

The people who will get disproportionate leverage from these tools aren’t the ones with the best prompts. They’re the ones who understood their own workflows first, decomposed them, and rebuilt each piece with AI doing what AI does well and humans doing what humans do well.